2006 LIGO MOU Preparation Guidelines

0. Please make sure that you have access to a Please read! fresh version Please read! (at least 7.0) of Adobe Acrobat (Reader) . You will need it...
    Note that Mac users cannot use the program "Preview" since it doesn't allow them to fill in form fields.
    Acrobat Reader has some limitations (see 6. below) but it is possible to complete the process with it. You do not have to buy Acrobat.

1. Please download the required PDF forms.
    Make sure that you rename the downloaded files.
    Please replace  the word 'Template' in the name with your group's acronym.

     Templates Directory:

 
[   ] LSC_MOU_2006_Attachment_ACF_00_Template.pdf 15-Jul-2006 16:08  280K  
[   ] LSC_MOU_2006_Attachment_DAT_00_Template.pdf 15-Jul-2006 16:08  284K  
[   ] LSC_MOU_2006_Attachment_LAS_00_Template.pdf 15-Jul-2006 16:08  277K  
[   ] LSC_MOU_2006_Attachment_OPS_00_Template.pdf 15-Jul-2006 16:08  283K  
[   ] LSC_MOU_2006_Attachment_OPT_00_Template.pdf 15-Jul-2006 16:08  276K  
[   ] LSC_MOU_2006_Attachment_OUT_00_Template.pdf 15-Jul-2006 16:08  278K  
[   ] LSC_MOU_2006_Attachment_SUS_00_Template.pdf 15-Jul-2006 16:08  279K  
[   ] LSC_MOU_2006_Attachment_Z_00_Template.pdf   15-Jul-2006 16:08  437K  
[   ] LSC_MOU_2006_Report_Template.pdf            15-Jul-2006 16:08  250K

2. Open each required file with Acrobat and complete each form
    a. Select the Highlight fields and Highlight required fields at the very top,  right hand side. 
                 Fields outlined in RED are REQUIRED. Blue fields  with no outline are OPTIONAL.
                 NOTE: The are blank areas within the  document that are automatically filled once the Blue fields are  filled in.
                 DO NOT attempt to fill in missing information that is NOT within a  blue field.
    b. Make sure that all required fields are completed
    c. Make sure that all optional fields you have to complete are filled
    e. Make sure that you use [ File -> Form Data -> Export Data from Form ] to save your work in .xml format from time to time (Mac or Arcobat Reader Users see 6. below)
    f. If your group has more than 10 contributors, please complete multiple copies of Attachment Z and replace  the word 'Template' in the name with your group's acronym plus serial numbers.
    g. If your group has more than 40 contributors, please contact us for special arrangements.
    h. Please observe the FTE% guidelines when completing Attachment Z.

3. Verify that everything you submit is valid, up-to-date and right.
                 You must complete all required fields.

4. Once again, save the data in xml format (see 2e. above) and print the MOU for your reference.

5. Click the Submit by Email button embedded in your document.
    a. Choose "Internet e-mail"
    b. Save and print your data if you have not done it yet...
    c. E-mail the saved .xml file to lsc-mou@ligo.org using the subject line provided.

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6. (Mac or Acrobat Reader Users only) To save your work in .xml format you must first complete the document. Then
    a. Click the Submit by Email button embedded in your document.
    b. Select other in the "Select Email Client" dialogue box and press OK.
    c. Click Save Data File to save the information you entered as an .xml file locally on your machine.
    d. Mac users, please don't use "Preview" (PDF viewer) since it won't allow you to fill in fields.


We sincerely hope that this new system will save time for all of us. We would appreciate your feedback, observations and suggestions.

Sincerely,

Peter Saulson
Albert Lazzarini
Szabolcs Márka
Questions, Comments, Suggestions regarding this page? Please contact:  John Dwyer and Szabi Marka


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